| NESFA Treasury Procedures – Table of Contents | Last updated before 7/2005 |
Someone other than the Treasurer normally does the charge deposit and gives the Treasurer a packet consisting of the listing from the printer connected to the swipe box and copies of all the charge paperwork attached.
To record the deposit, take the packet and using the "Tasks/Receipts..." dialog, and create a new deposit. The deposit ticket ID needs to be unique to this deposit: Use YYMMDDA, where YY is the year (e.g., '03'), MM is the month (e.g., '06'), DD is the day (e.g., '21') and A designates this is this the charge deposit for the day we're dealing with. (All charges entered on a specific day go into one batch at the bank.) So the charge deposits made on Christmas Day 2003 would be given the ID 031225A.
To enter the charges go through the xeroxes of the individual orders one by one and enter them on in the dialog. Mark them off on the xeroxes of the checks as they're entered into the books.
Once the entire deposit is entered, run the report "Reports/Account Reconciliation/Bank Deposit Report" and confirm that the total for the deposit entered into Peachtree matches the total on the swipe box record. Doing this now rather than when the account is reconciled saves a lot of time.
See also Entering Check Deposits