NESFA Treasury Procedures: Postal Bulk Mail Account

NESFA has a bulk mailing account at the Framingham post office. This account is used to pay for bulk rate mailings. Make deposits into the account by writing a check.

When a bulk rate mailing is to be done by NESFA or Boskone, the NESFA Treasurer is responsible for making sure that sufficient money is in the account to cover the cost of the mailing. (Even if it is a Boskone mailing, all transactions are run through NESFA.) When the statement for the bulk rate mailing arrives a few weeks later, be sure to record the debit to this account, charging the appropriate Boskone.

When depositing a NESFA check:

• Debit AS-US Postal the postal asset account
• Credit the checking account, AS-Checking MWB
• (this will be done by the check-writing feature of Peachtree.)

When depositing a Boskone check:

• Debit AS-US Postal the postal asset account
• Credit the appropriate Boskone account AS-Bnn

When recording the cost of a mailing:

• Debit the appropriate Boskone account AS-Bnn
• Credit the AS-US Postal account