Updates approved by the Rules Committee, reported to the May 2004 Business Meeting

IM #734 4/07/2004

MSP to permanently authorize the Computer Committee to spend up to $100 (total cost, including one year's registration) to buy any of our standard domain names (e.g., Boskone or NESFA) if they become available in any of .com, .org, .net, .edu, .gov, .mil, .int, or .aero.

Proposed change

Add new section 1.33(3):

IM #733 3/10/2004

MSP to increase MCFI's donation for the use of NESFA's facilities from $175 to $350 per month.
This change was requested by MCFI.

Proposed change

Change section 5.2(5) as revised 6/00 to read: MCFI will donate $350 per month to NESFA for the use of its clubhouse and equipment. There is no obligation for NESFA to pay anything for the use of MCFI's equipment. [4/87, with no rental payment by MCFI; ?/??: monthly rental donation of $?.00 by MCFI; 11/94: no rental payment by MCFI; 6/00: monthly rental donation of $175 by MCFI; 3/04: monthly rental donation of $350 by MCFI.]

Related change

[During the run-up to Noreascon 3 (probably in 1987 or early 1988, try 2-4/87 first; also check 8/86 (see 5.2(4)) the Membership authorized an ad-hoc joint NESFA-MCFI committee to be created from time to time to set a fair monthly donation, and that at least some of the NESFA-appointed members were to be non-MCFI members. The calculation should include at least these factors: the fraction of the CH's time used by MCFI, the fraction of the CH's space used by MCFI, the fraction of the CH's equipment and software owned by NESFA and by MCFI (and who uses it), and other services donated from one organization to the other because it's not worth keeping track. (E.g., credit card fees paid by on MCFI charges which are too small to track or which are constant and most easily dealt with by sweeping them into the donation.) Find this motion and add a new section (probably 5.2(6)) to document it.]

IM #733 3/10/2004

MSP that, subject to getting all four books published, we will take advance orders at a 20% discount for sets of all four books to be picked up at N4 provided that we get approval from N4's external vendor (Scott & Jane Dennis) and that mailing costs can be worked out.

Proposed change

None required, except perhaps an annotation in 4.2(7).

IM #733 3/10/2004

MSH to correct the production errors in Powers of Two and reprint the book and to, upon request, replace any copies already sold.

MSP that we no longer sell any of the first printing of Powers of Two, with caveats, and destroy our inventory as soon as possible.

Proposed change

Add new section 1.14(6):

IM #733 3/10/2004

[In Program's report during the debriefing] We are making a Program Fiat here, which can be overruled by Boskone 42 Program or by the Membership at a Business Meeting – only Program can give out free memberships.

Discussion

This should be redundant, since comped memberships should only be able to be given out by an area which has budgeted for them – only Program has done so in any Boskone budget that we remember, so only someone who has authority to commit portions of Program's budget should be authorized to give them out. On the other hand, there apparently are people who think that 'free' memberships are exactly that, created from nothing and reported to no-one – so we should do something to try to clarify the situation. And comped memberships are an even more sensitive case than most budgetary items, since many people regard them as establishing precedents.

We propose to handle the issue of 'free' memberships by making it explicit that all Boskone memberships must be paid for by some person or organization (this does mean that future Boskones will have to explicitly budget to pay for their guests' memberships as well as the guests' family's memberships) and that any Boskone membership paid for by Boskone must be paid from a budget line item which is explicitly designated for that purpose, then allowing normal budgetary controls to deal with the original issue.

Proposed change

Add new section 1.9(17):

IM #728 11/05/2003

MSH to establish a Hal Clement Memorial Science Speaker to bring someone to Boskone each year; this will pay for travel, lodging, Boskone membership, and incidental costs. The speaker will be selected by the membership of NESFA.

Proposed change

Add a new section:

Related changes

Add a new section to Appendix B, under "Positions":

THE HAL CLEMENT MEMORIAL SCIENCE SPEAKER

BoskoneSelectedSpeaker
Selected by the Membership [cf. Section 1.38(1)].
4111/03John Cramer
423/04Alastair Reynolds

IM #675 11/08/2000

Mark said there's a more than 50% chance that William Tenn will be here and NESFA Press can hold a launch party.
Also
IM 693: Robert Sheckley -- book launch party (2002)
IM 713 1/28/2003: Phil Klass will be a guest of NESFA Press at the next Boskone
IM 728 11/05/2003: MSP to invite [Karen Anderson] and [name witheld] to Boskone 41 as guests of NESFA Press, with the proviso that if either does not accept a replacement will be selected by discussion on the Regular Members email list with official approval by the E-Board.

Proposed change

Add new section 1.37:

Related changes

Add a new section to Appendix B, under "Positions":

NESFA PRESS GUESTS AT BOSKONE

BoskoneGuest(s)
Selected by the Membership [cf. Section 1.37(1)].
38William Tenn (book launch for Immodest Proposals)
39Robert Sheckley (book launch for Dimensions of Sheckley)
40William Tenn
41Karen Anderson

IM #667 6/07/2000

MSP that MCFI will pay a monthly fee of $175 for the use of the NESFA clubhouse and equipment.
Mark Olson said that this is actually a donation arranged between the two organizations.

Proposed change

Change section 5.2(5) as revised 11/94 to read: MCFI will donate $175 per month to NESFA for the use of its clubhouse and equipment. There is no obligation for NESFA to pay anything for the use of MCFI's equipment. [4/87, with no rental payment by MCFI; ?/??: monthly rental donation of $?.00 by MCFI; 11/94: no rental payment by MCFI; 6/00: monthly rental donation of $175 by MCFI.]

IM #557 11/16/1994

MSP to waive the rental donation that NESFA has been collecting from MCFI until such time as MCFI can start paying them again (in return for the use of MCFI's computers and other equipment?).

Proposed change

Change section 5.2(5) to read: There is no obligation for MCFI to pay anything for the use of NESFA's facilities, nor for NESFA to pay anything for the use of MCFI's equipment. [4/87, with no rental payment by MCFI; ?/??: monthly rental donation of $?.00 by MCFI; 11/94: no rental payment by MCFI.]


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